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    NJASBO

    Professional Registration Program


    The Professional Registration Program of NJASBO offers both the acknowledgment and recognition for professionals on all levels of school business management. Professional registration is a way of identifying the true professionals in the field, the ones with the background, training and on-the-job experience to merit the honor.

    Professional registration is available at three levels:

    ¨ RSBA for the professional with overall administrative responsibility for the school district's business functions.

    ¨ RSBO for the professional with overall administrative responsibility for one area in the school district's business functions.

    ¨ RSBS for the professional with administrative responsibility for one area in the school district's business functions who does not hold a college degree.

    Attainment of either the RSBA, RSBO or RSBS designation requires commitment to continuing education and honing skills and knowledge to meet the demands of the ever-changing schools and their administration.

    Overview

    NJASBO's professional registration program is the highest honor of professional achievement in school business management. It is a mark of distinction. Measuring personal growth and success is an individual process. The professional registration designations benefit school business officials in a variety of ways: increased self-esteem and respect in the education community, greater recognition from the public, better ability to compete in the job market and increased remuneration and benefits on the job.

    Registration renewal is required every five years. Each candidate must accumulate 20 points from participating in various professional development activities and/or leadership roles.

    NJASBO's registration program acknowledges the essential principles of adult learning, recognizing a candidate's work experiences and other life accomplishments particularly those areas in school business administration which are most reflective of successful professional attainment.

    Objectives

    ¨ To raise the professional standards of those engaged in school business administration.

    ¨ To improve the practice of business administration by encouraging school business officials to participate in a continuing program of professional development.

    ¨ To identify persons with acceptable knowledge of the principles and practices of school business administration related disciplines and laws governing and affecting schools through fulfilling prescribed standards of performance and conduct.

    ¨ To award special recognition to school business officials who have demonstrated a high level of competence in the field of school business administration.

    Eligibility

    The requirements for consideration for the RSBA, RSBO or RSBS designation include documented evidence of successful school business administration skills, participation in continuing education programs and demonstrated leadership in the profession and in the community.

    Applicants must meet the following prerequisites:

    ¨ Be a current member of NJASBO.

    ¨ Be employed on a full-time basis in a school business management position for three consecutive years in one school or school district, or five years in the school business field.

    ¨ Have acceptable character, ability and reputation confirmed in writing by their school Superintendent, or his/her designee.

    ¨ Pledge to adhere to the NJASBO Code of Ethics and Standards of Conduct.

    ¨ Meet the education and administrative responsibility requirement(s) of the designation (RSBA, RSBO or RSBS) as applicable.

    Additional Requirements for a Registered School Business Administrator

    ¨ Applicant must be that employee member of the school district who has been designated by the board of education and/or the superintendent to have general responsibility for the administration of the business affairs of the employing school district. Whatever the administrative organization, the applicant shall be responsible for carrying out the administration of the general business management of the school district. Unless otherwise provided by local law or custom (as in dual control areas), the applicant shall report to the board of education through the superintendent of schools. To meet this requirement, the school business administrator must have charge of at least three of the categories of responsibility listed and at least 12 specific areas listed on the application form.

    ¨ Applicant shall have earned a minimum of a master's degree from a regionally accredited college or university, or possess a CPA license. A photocopy of the degree and/or CPA license must be received by NJASBO before an application can be reviewed.

    ¨ Applicant shall have completed a minimum of three (3) years of satisfactorily demonstrated general administrative experience in school administration.

    ¨ Applicant must submit an administrative organization chart with his or her official application. This chart must show various administrative and supervisory positions in the school system, as adopted by the board of education. The chart must accurately indicate applicant's position as the top (or equivalent to the top) School Business Administrator.

    ¨ Applicant must possess a NJ School Business Administrator's certificate.

    Additional Requirements for a Registered School Business Official

    ¨ Applicant shall have overall administrative responsibility for a specific (specialized) area or areas of school business administration in a school system as specified in the application form.

    ¨ Applicant shall have earned a minimum of a bachelor's degree from a regionally accredited college or university. A photocopy of the degree, or a college transcript of the work completed, must be received by NJASBO before an application can be reviewed.

    ¨ Applicant shall have completed a minimum of three (3) years of satisfactory supervisory or administrative experience, demonstrating competency and ability in effectively supervising personnel and operations in a specific area of school business administration listed in the application form.

    ¨ Applicant must submit an administrative organization chart with his or her official application. This chart must show the various administrative and supervisory positions in the school system as adopted by the board of education. The chart must accurately indicate applicant's supervisory position as a school business official in an area of school business operation, and preferably also show the number of personnel the applicant actually supervises.

    Requirements for a

    Registered School Business Specialist

    ¨ Applicant shall have overall administrative responsibility for a specific (specialized) area or areas of school business administration in a school system as specified in the application form. The fundamental difference between the SBO designation and the SBS designation is the requirement of Bachelors degree for an SBO. The SBS has no degree requirement.

    ¨ Applicant shall have completed a minimum of three (3) years of satisfactory supervisory or administrative experience, demonstrating competency and ability in effectively supervising personnel and operations in a specific area of school business administration listed in the application form.

    ¨ Applicant must submit an administrative organization chart with his or her official application. This chart must show the various administrative and supervisory positions in the school system as adopted by the board of education. The chart must accurately indicate applicant's supervisory position as a school business official, or specialist in an area of school business operation, and preferably also show the number of personnel the applicant actually supervises.

    Fees

    Please make check payable to NJASBO in the amount of $100.00.

    Upgrading

    A RSBO or RSBS may upgrade to a higher designation by submitting a new application and appropriate fee for the higher level. When a RSBS receives a RSBO, or a RSBO receives a RSBA, only the higher designation will be used (not RSBA/O or SBAO/S).

    Suspension or Revocation

    School business personnel who do not acquire sufficient maintenance points to be registered on their registration renewal date (and do not have a life certificate) will be notified in writing of suspension from using the RSBA, RSBO or RSBS designation and will no longer be listed as such in any publication until they submit to the registration process and successfully meet the criteria for registration.

    Appeal Process

    Applications are processed by NJASBO. Any disputes will be resolved by NJASBO's Professional Development Committee.



    PROFESSIONAL REGISTRATION PROGRAM

    Official Transmittal Form

    NEW JERSEY ASSOCIATION OF SCHOOL BUSINESS OFFICIALS

    _____________________________________________________________________________________

    NAME

    _____________________________________________________________________________________

    POSITION

    _____________________________________________________________________________________

    DISTRICT

    _____________________________________________________________________________________

    ADDRESS

    _____________________________________________________________________________________

    CITY STATE ZIP

    This is a transmittal form to accompany my application to NJASBO for Professional Registration as an:

     RSBA  RSBO  RSBS

    Transmittal Documents

    With this transmittal, I enclose the following:

     Completed application form

     Registration check in the amount of $100.00 made payable to NJASBO

     Photocopy of appropriate academic degree(s)

     Letter(s) of recommendation

     Photocopy of NJ School Business Administrator's Certificate (Required for RSBA Registration)

     Photocopy of ASBO International registration (if applicable)

     Current organizational chart of my school district.

     

    RETURN TO:

    NJASBO, 4 AAA Drive, Suite 101, Robbinsville, NJ 08691
    Certificate by the Superintendent, or his/her designee

    This is to certify that I, the undersigned, have carefully inspected the information contained in this completed application; that said applicant has correctly and accurately checked the areas of responsibility indicated under Section 2; and that all other information supplied is, to the best of my knowledge, true and accurate. I will certify in a separate letter to NJASBO that the applicant is known by me to possess a high degree of character and integrity, and has demonstrated competence and proficiency in school district assignments and responsibilities.

    _____________________________________________________________________________________

    NAME POSITION

    _____________________________________________________________________________________

    DISTRICT

    _____________________________________________________________________________________

    ADDRESS

    _____________________________________________________________________________________

    CITY STATE ZIP

    _____________________________________________________________________________________

    SIGNATURE

    Certificate by Applicant

    This is to certify that I am employed full time on the regular (permanent) staff of this school district and, being duly sworn, depose and state that the information in this application and related material is accurate and correct to the best of my knowledge.

    _____________________ __________________________________________________________

    DATE SIGNATURE

    Notary Public

    Subscribed and sworn to before me

    _____________________ __________________________________________________________

    DATE SIGNATURE

    Notary Public State of:____________________

    STATE Affix Seal Here

    My commission expires:___________________

    DATE


    APPLICATION FOR THE STATUS OF

    Registered School Business Administrator

    New Jersey Association of School Business Officials

    _____________________________________________________________________________________

    NAME POSITION

    _____________________________________________________________________________________

    DISTRICT

    _____________________________________________________________________________________

    ADDRESS

    _____________________________________________________________________________________

    CITY STATE ZIP

    This is to certify that I, the undersigned, have complied with all the requirements for the status of Registered School Business Administrator, and have, through proper affidavit and documentation, submitted this evidence below; and, in addition, have demonstrated high standards of ethics, service, management and professional responsibilities by my achievements in educational administration, and have and will continue to make contributions to this profession and to the New Jersey Association of School Business Officials in witness whereof, I submit:

    1. I certify that I am an active and current member of NJASBO.

    2. I am that employee member of the school district staff who has been designated by the Board of Education and/or the superintendent to have general responsibility for the administration of the business affairs of the school district. I am responsible for carrying out the administration of the general business management of the district and other duties as assigned. Unless otherwise provided by the local law or custom (as in dual control areas), I report to the board of education through the superintendent of schools. I certify that I am responsible for at least three functional areas listed below:

     Buildings and Grounds;

     Financial Affairs;

     Transportation Management;

     School Food Management;

     Personnel Management;

     Other ___________________________________

    Further, I certify that I am responsible for 12 or more of the following areas as checked off.


    A. Buildings and Grounds

     Maintenance of Plant

     Operation of Plant-Engineering Services

     Supervision of Construction

    B. Financial Affairs

     Accounting

     Assessment, Levy and Tax Collection

     Auditing

     Cost Analysis

     Debt Service & Capital Fund Management

     Financial Planning & Budgeting

     Reporting-Statistics

    C. Transportation Management

     Pupil Transportation

    D. School Food Management

     Food Service

    E. Personnel Management

     Personnel Management

     In-Service Training

     Negotiations

    F. Other

     Elections and Bond Referenda

     Insurance

     Office Management

     Permanent Property Records & Legal Papers

     Purchasing & Supply Management

     Real Estate Management

     School Store Management

     School-Community Relations


    3. I received my master's degree in educational administration, business administration or an area of school administration in:

    __________ ________________________________________________________________________

    YEAR UNIVERSITY/COLLEGE

    ________________________________________________________________________

    ADDRESS

    I understand both to be regionally accredited colleges or universities. A graduate degree in a related field may be substituted. (A photocopy of the degree or an official college transcript of the work completed must be received by NJASBO before an application can be reviewed.)

    4. I have completed a minimum of three (3) years of satisfactory administrative experience in the field of general school business administration. (Use separate sheet if you need more space.) NJ RSBA candidates with a Bachelor's degree must show ten years of general school business administrative experience.

    __________ ________________________________________________________________________

    YEAR/S SCHOOL DISTRICT

    ________________________________________________________________________

    ADDRESS

    __________ ________________________________________________________________________

    YEAR/S SCHOOL DISTRICT

    ________________________________________________________________________

    ADDRESS

    5. As a general requirement, you must have three years experience in one district or five years experience in the school business field. This section may duplicate information provided in item four above.

    __________ ________________________________________________________________________

    YEAR/S TITLE

    ________________________________________________________________________

    SCHOOL DISTRICT

    _______________________________________________________________________

    ADDRESS

    __________ ________________________________________________________________________

    YEAR/S TITLE

    ________________________________________________________________________

    SCHOOL DISTRICT

    _______________________________________________________________________

    ADDRESS

    __________ ________________________________________________________________________

    YEAR/S TITLE

    ________________________________________________________________________

    SCHOOL DISTRICT

    _______________________________________________________________________

    ADDRESS

    6. I have attached to this application an administrative organizational chart of my school system, which

    shows my position to be at the administrative level.

    7. My superintendent or his /her designee will send a separate letter concerning my integrity, character and competence as a school business administrator. Further, permission is granted to the New Jersey Association of School Business Officials, its staff and/or its Board of Trustees to investigate and verify the information contained herein, or in connection with, this application.

    Submitted by:

    __________ ________________________________________________________________________

    DATE SIGNATURE OF APPLICANT

     

    Include official NJASBO transmittal form with this application.


    APPLICATION FOR THE STATUS OF

    Registered School Business Official

    New Jersey Association of School Business Officials

    _____________________________________________________________________________________

    NAME POSITION

    _____________________________________________________________________________________

    DISTRICT

    _____________________________________________________________________________________

    ADDRESS

    _____________________________________________________________________________________

    CITY STATE ZIP

    This is to certify that I, the undersigned, have complied with all the requirements for the status of Registered School Business Official, and have, through proper affidavit and documentation, submitted this evidence below; and, in addition, I have demonstrated high standards of ethics, service, management and professional responsibilities by my achievements in the profession of educational administration, and have made and will continue to make contributions to this profession and to the New Jersey Association of School Business Officials in witness whereof, I submit:

    1. I certify that I am an active and current member of NJASBO.

    2. I have overall administrative responsibility for a specific area of school business administration in a school system. The specific area of my specialty, for which I have overall administrative responsibility, is checked below. I have indicated the one area which occupies most of my time and/or the one in which I have the most expertise and training. Note: Please check only one area below because this is a specialty award for your strongest area. Do not submit the term “Business Management” or any other general term. The RSBA is the award for the generalist, not the RSBO. The RSBO is specifically designed to recognize the applicant's strongest area of specialization..


     Accounting

     Assessment, Levy and Tax Collection

     Auditing

     Cost Analysis

     Data Processing

     Debt Service and Capital Fund

    Management

     Elections and Bond Referenda

     Financial Planning and Budgeting

     Food Service Operations

     Insurance

     Maintenance of Plant

     Negotiations

     Office Management

     Operations of Plant-Engineering

    Services

     Permanent Property Records/Legal

    Papers

     Personnel Management

     Purchasing and Supply Management

     Real Estate Management

     Reporting

     School-Community Relations

     School Plant Planning & Construction

     School Store Management

     Supervision of Construction

     Pupil Transportation Management

     Other______________________


     

    3. I received my bachelor's degree in:

    __________ ________________________________________________________________________

    YEAR UNIVERSITY/COLLEGE

    ________________________________________________________________________

    ADDRESS

    I understand it to be regionally accredited college or university.(A photocopy of the degree or an official college transcript of the work completed must be received by NJASBO before an application can be reviewed.)

    4. I have completed a minimum of three (3) years of satisfactory administrative experience in the field of school business administration as indicated above, during the following school years. Use separate sheet if you need more space.)

    __________ ________________________________________________________________________

    YEAR/S SCHOOL DISTRICT

    ________________________________________________________________________

    ADDRESS

    5. As a general requirement, you must have three years experience in one district or five years experience in the school business field. This section may duplicate information provided in item four above.

    __________ ________________________________________________________________________

    YEAR/S TITLE

    ________________________________________________________________________

    SCHOOL DISTRICT

    _______________________________________________________________________

    ADDRESS

    __________ ________________________________________________________________________

    YEAR/S TITLE

    ________________________________________________________________________

    SCHOOL DISTRICT

    _______________________________________________________________________

    ADDRESS

    __________ ________________________________________________________________________

    YEAR/S TITLE

    ________________________________________________________________________

    SCHOOL DISTRICT

    _______________________________________________________________________

    ADDRESS

    6. I have attached to this application an administrative organizational chart of my school system, which

    shows my position to be either at the administrative or supervisory level.

    7. My superintendent or his /her designee will send a separate letter concerning my integrity, character and competence as a school business official. Further, permission is granted to the New Jersey Association of School Business Officials, its staff and/or its Board of Trustees to investigate and verify the information contained herein, or in connection with, this application.

    Submitted by:

    __________ ________________________________________________________________________

    DATE SIGNATURE OF APPLICANT

     

    Include official NJASBO transmittal form with this application

    APPLICATION FOR THE STATUS OF

    Registered School Business Specialist

    New Jersey Association of School Business Officials

    _____________________________________________________________________________________

    NAME POSITION

    _____________________________________________________________________________________

    DISTRICT

    _____________________________________________________________________________________

    ADDRESS

    _____________________________________________________________________________________

    CITY STATE ZIP

    This is to certify that I, the undersigned, have complied with all the requirements for the status of Registered School Business Specialist, and have, through proper affidavit and documentation, submitted this evidence below; and, in addition, I have demonstrated high standards of ethics, service, management and professional responsibilities by my achievements in the profession of educational administration, and have made and will continue to make contributions to this profession and to the New Jersey Association of School Business Officials in witness whereof, I submit:

    1. I certify I am an active and current member of NJASBO.

    2. I have overall administrative responsibility for a specific area of school business administration in a school system. The specific area of my specialty, for which I have overall administrative responsibility, is checked below. I have indicated the one area which occupies most of my time and/or the one in which I have the most expertise and training. Note: Please check only one area below because this is a specialty award for your strongest area. Do not submit the term “Business Management” or any other general term. The RSBA is the award for the generalist, not the RSBS. The RSBS is specifically designed to recognize the applicant's strongest area of specialization..


     Accounting

     Assessment, Levy and Tax Collection

     Auditing

     Cost Analysis

     Data Processing

     Debt Service and Capital Fund

    Management

     Elections and Bond Referenda

     Financial Planning and Budgeting

     Food Service Operations

     Insurance

     Maintenance of Plant

     Negotiations

     Office Management

     Operations of Plant-Engineering

    Services

     Permanent Property Records/Legal

    Papers

     Personnel Management

     Purchasing and Supply Management

     Real Estate Management

     Reporting

     School-Community Relations

     School Plant Planning & Construction

     School Store Management

     Supervision of Construction

     Pupil Transportation Management

     Other______________________


    3. I have completed a minimum of three (3) years of satisfactory supervisory or administrative experience in the field of school business administration as listed above, during the following school years. (Use separate sheet if you need more space.)

    __________ ________________________________________________________________________

    YEAR/S SCHOOL DISTRICT

    ________________________________________________________________________

    ADDRESS

    4. As a general requirement, you must have three years experience in one district or five years experience in the school business field. This section may duplicate information provided in item three above.

    __________ ________________________________________________________________________

    YEAR/S TITLE

    ________________________________________________________________________

    SCHOOL DISTRICT

    _______________________________________________________________________

    ADDRESS

    __________ ________________________________________________________________________

    YEAR/S TITLE

    ________________________________________________________________________

    SCHOOL DISTRICT

    _______________________________________________________________________

    ADDRESS

    5. I have attached to this application an administrative organizational chart of my school system, which

    shows my position to be either at the administrative or supervisory level, and I have indicated the date when it was officially adopted.

    6. My superintendent or his /her designee will send a separate letter concerning my integrity, character and competence as a school business official. Further, permission is granted to the New Jersey Association of School Business Officials, its staff and/or its Board of Trustees to investigate and verify the information contained herein, or in connection with, this application.

    Submitted by:

    __________ ________________________________________________________________________

    DATE SIGNATURE OF APPLICANT

     

    Include official NJASBO transmittal form with this application
    PROFESSIONAL REGISTRATION PROGRAM

    Registration Renewal

    New Jersey Association of School Business Officials


    The continuing education of school business officials is essential to enable schools to cope with rapidly changing conditions. To ensure the highest level of professionalism at all levels of school business management, the Professional Registration Program of NJASBO requires re-certification every five years. Mandating re-certification ensures that registrants maintain their expertise in the field by participating in continuing education and professional development activities. Maintaining the RSBA, RSBO or RSBS designation requires the participant to make a concerted effort to continually hone their professional expertise.

    Maintaining Registration

    To remain registered, a school business person must accumulate professional credits and every five years submit a completed registration renewal form to NJASBO. This form will compile his or her activities and demonstrate the accumulation of 20 points through participation in various professional development activities and leadership roles. These forms will be sent to the candidate one year prior to the expiration of their registration. The candidate should accordingly maintain appropriate records of registration and attendance at these activities.

    Registration Renewal

    The first renewal date is on the sixth January 1st following the date appearing on the certificate

    attesting to registration, unless the person is a life member. After initial reregistration you must continue to renew at five-year intervals (with the renewal reporting form due by the November 1st preceding the registration renewal date).

    Professional credits for registration renewal can be accumulated anytime from the date appearing on the certificate to the November 1st immediately preceding the next renewal date. For example, officials registered and receiving a certificate dated in 2012 must file a record of 20 professional points earned with the NJASBO on or before November 1, 2017, and their registration will be renewed effective January 1, 2018.

    Life Registration

    An RSBA, RSBO or RSBS retired from school business and at least age 55, or upon reaching the age of 60, and holding a current registration, is registered for life. No further renewal reporting is necessary.

    Fees

    A fee of $75 is charged for each five-year renewal period.


    Acceptable Professional Points for Maintenance Credit

     

    Professional Registration Points may be earned by participation in a variety of activities in accordance with the following point scale:

    Attendance at NJASBO Annual Conference……………………………………………………………….2

    Attendance at NJSBA/NJASBO/NJASA Fall Workshop………………………………………………….1

    Attendance at ASBO International Conference……………………………………………………………2

    Attendance at a NJASBO Professional Development Program……………………………………………1

    Service as NJASBO State Officer……………………………………………………………………….…5

    Service as a NJASBO County President…………………………………………………………………...3

    Service as NJASBO Committee Chair……………………………………………………………………..2

    Service as NJASBO Committee Member………………………………………………………………….1

    Service as NJASBO Certification Program Faculty Member………………………………..…………….2

    Service as ASBO International Officer…………………………………………………………………….5

    Service as ASBO International Committee Chair………………………………………………………….2

    Service as ASBO International Committee Member………………………………………………………1

    Service as Committee Chair/Member for Another Relevant Professional Association……………………1

    Presentation of NJASBO Professional Development Program or Other Relevant Professional Program...2

    Publication of article in KEYPOST……………………………………………..………………………….1

    Publication of article in School Business Affairs…………………………………………………………..1

    Publication of Other Relevant Items……………………………………………………………………….1

    Completion of Pre-Approved Graduate Course……………………………………………………………1