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|Qualified Purchasing Agent|
Continuing Education Requirements to Maintain QPA Certification
Renewals Prior to July 1, 2016
All those who currently hold a QPA certification, and those who obtain one in the future, regardless of how they qualified for the certification, are now subject to the following requirements to maintain their QPA certification:
Completion of 20 contact hours (50 minutes is equivalent to one contact hour) of continuing education every three years, in the subject areas of procurement procedures, office administrative/general duties, ethics, and information technology. Of the 20 hours, applicants for renewal are to complete at least three (3) of the hours in the subject area of ethics. This equates to obtaining an average of just under seven (7) hours a year overall, and one (1) hour a year of ethics training, for each renewal cycle.
The current regulations fee is $35 (effective October, 2014)
RENEWALS AFTER JUNE 30, 2016
PLEASE REFER TO LFN 2014-17 Qualified Purchasing Agent Certification & Renewal Newly Adopted Rule Amendments (October 6, 2014)
The remaining required 11 contact hours may be obtained in any distribution of subject areas.
It is extremely important to note that those who allow their QPA certification to lapse by failing to renew, will be required to take the exam in order to obtain a new certificate. Refer to Local Finance Notice 2012-9 April 23, 2012 QPA Certificate. This will apply to all those who hold a QPA certificate, regardless of how it was originally obtained. There are no exceptions to this provision.
APPLYING FOR A QPA CERTIFICATE
The statute provides that those applicants who possess a School Business Administrator (SBA) certificate issued by the Department of Education, and who have performed duties relative to public procurement for at least three years, and obtain 2 credits in Green Purchasing (effective October, 2014) may apply for a QPA certification, and are exempt from having to meet the exam requirements to obtain the certification. Click on the link above for the New QPA Application.
Vacancy in Office of the Purchasing Agent
Pursuant to statute, as previously noted in Local Finance Notices 2011-15, and 2011-16, if the office of the purchasing agent (who holds a QPA certification) becomes vacant, a local contracting unit may appoint a person who does not hold a QPA certification as Temporary Purchasing Agent for one year from the date of the vacancy, and, with permission of the Director, for a second one year appointment. During the term of the appointment of a Temporary Purchasing Agent, a contracting unit’s bid threshold may remain at the maximum amount allowed, provided that the governing body has passed a resolution authorizing such amount.